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Navigate - How to Set Up Calendar Sync

Navigate provides the option of syncing your Outlook calendar with the Navigate platform. This is an important step in setting up appointment scheduling because it allows Navigate to automatically populate your Outlook calendar and to block off times in Navigate when you are marked as busy in Outlook.

Syncing Your Calendar

This section will explain how new users sync their calendar. Only sync your calendar in the production environment, not the training environment. You can only sync one calendar to Navigate.

Step One: Select the Calendar icon in the left navigation bar. 

Screnshot of the calendar icon
Access the Calendar icon in the navigation menu from any page in Navigate.

Step Two: Once on the "My Calendar" page, select the Settings and Sync button from right hand side of calendar.

Screenshot of the Settings and Sync button highlighted in Red

Step Three: On the Calendar Settings page, select Setup Sync...  

Screenshot of Calendar setting spage options

Step Four: Select Microsoft Office 365 (Latest Version) 

Screenshot of Calendar options in Navigate

Step Five: After you select Microsoft Office 365 (Latest Version) the Microsoft login and authorization page opens. The page tells you to pick an account. Choose your uwsuper.edu account. 

Screenshot of the microsoft choose an account page.

Step Six: After selecting your account, you will be taken to the UW-Superior Portal authentication. Login using your UW-Superior email address and password. 

Step Seven: If you log in successfully, you will see a page requesting permissions. 

Screenshot of EAb permissions request page

Step Eight:  Select Accept. The page redirects to the "Navigate Calendar Settings" page with a success message and information about the sync on display. 

Screenshot of calendar setting spage with the success message highlighted in red.

Viewing Your Calendar

If you select the Calendar link on the left menu it will take you to the calendar page. Here you will see that any time you already have blocked off in Outlook will show as busy. Classes you are scheduled to teach and appointments that have been scheduled will also appear on the calendar.

Navigate will also sync with your Outlook calendar to display appointments in Outlook.


Keywords:
Outlook, Availability 
Doc ID:
152952
Owned by:
Kasey S. in UW Superior
Created:
2025-07-02
Updated:
2025-07-14
Sites:
UW Superior
Clean URL:
https://kb.uwsuper.edu/uwsuper/navigate-how-to-set-up-calendar-sync