Canvas - How to Add Users to UW-Superior Canvas Courses

Do They Have a UW Email Address?

Before adding anyone to our Canvas system, please determine if they already have an account.

If they have a UW-Superior email address, you can add them to all Canvas courses using that existing account. Alternatively, if they have an email address associated with any other Universities of Wisconsin organization, you can add them to Canvas courses using that existing account.

If they don’t have a UW email address, you’ll only be able to add them to courses located in the “Continuing Education” section of our Canvas system. Please email the UW-Superior Canvas team if you need help creating a course accessible to users without a UW email address.

How to Add UW Colleagues and Students to a Canvas Course

Next, follow the steps detailed in Instructure’s How do I add users to a course? guide:

1. Visit the course where you’d like to add them.
2. Click the People link in the course Navigation menu on the left side of the screen.
3. On the People page, click the +People button.
4. In the “Add People” section:
   1. Enter the UW email address of the person (or people) you’d like to add to the course. You can enter more than one email address by entering each on it’s own line.
   2. Choose the role they will need in the course and which section of the course they need to be in. (For more information about what the different roles mean, visit our Canvas Course-Level Roles guide.)
   3. Click the Next button.
5. The “Add People” section should now indicate that Canvas recognizes the users you input on the prior screen—confirm the names look correct. If Canvas does not recognize the email address you entered, please email the UW-Superior Canvas Team. If you’re ready to proceed, click the Add Users button.

This process adds the user to the Canvas course. Their ability to access the course will then be managed by their course-level role and the course start date.

What if They Don’t Have a UW Email Address?

To add people without a UW email address to our Canvas system, you’ll need to invite them to a course in our Continuing Education instance (uws-ce.instructure.com), which the UW-Superior Canvas Team can create for you.

The steps to add someone without a UW email address to Canvas are similar to those described in the first section of this guide. If they already have an account in our Canvas system associated with that email address, Canvas will prompt you to add that account instead of creating a new one.

If they don’t have an account in our Canvas system, Canvas will prompt you to input their name, and then they will need to complete some additional steps to configure a password for their Canvas account. After that, you’ll be able to add their account to any Continuing Education course in Canvas.

Try Adding Them to the Course

1. Visit the course where you’d like to add them.
2. Click the People link in the course Navigation menu on the left side of the screen.
3. On the People page, click the +People button.
4. In the “Add People” section: A. Enter the email address of the person (or people) you’d like to add to the course. You can enter more than one email address by entering each on it’s own line. B. Choose the role they will need in the course and which section of the course they need to be in. (For more information about what the different roles mean, visit our Canvas Course-Level Roles guide.) C. Click the Next button.
5. The “Add People” section may indicate that Canvas recognizes the users you input on the prior screen—confirm the names look correct. If you’re ready to proceed, click the Add Users button.

Create Accounts for New Users

If Canvas does not recognize the email address you entered, it will notify you “We were unable to find matches below. Select any you would like to create as new users.”

1. Unselect any listed people you would not like to add.
2. Enter a first and last name in each selected row.
3. Click the Next button.
4. The “Add People” section will notify you that “The following users are ready to be added to the course.” Confirm the listed names and email addresses look correct. If you’re ready to proceed, click the Add Users button.

Ask Newly-Added Users to Finish Creating Their Account

Canvas will send the user an email from notifications@instructure.com with the subject line “Course Invitation”. The email will say “You’ve been invited to participate in a class at University of Wisconsin Continuing Education” and list the course name and course role followed by their Name, Email, and Username fields. The email then asks the user to “register with Canvas before you can participate in the class.” To complete their account setup, they will need to:

1. Click the Get Started button in the email. This will open a Canvas-branded “Welcome Aboard!” page in your browser.
2. Click the Create My Account button. (If you already have a UW Canvas account, click the other button to login with that existing account instead.)

   

3. Enter a password. Save this password in a secure location—you’ll need it to log into Canvas.
4. Click Register to complete the process.

Canvas will finish setting up their account and automatically log then into the Canvas course.

Going forward, please use the People +People button to add this newly-created user to UWS-CE Canvas courses. You do not need to create a new account each time. If a user with an existing account can no longer access their old email address, please [email the UW-Superior Canvas Team] to request their account email be changed.

Need Help?

Please email the UW-Superior Canvas Team. Include a link to the course where you'd like to add the user, their email address, and any information you can include that might help us troubleshoot.